An entirely new function has been added to UA, a Point of Sale (POS) System. This POs system allows for the quick processing of day to day sales transactions. The POs system handles daily sales, returns, and exchanges. The POs system handles everything from the clerk logging in at the beginning of their shift to cashing out the drawer at the end. The easy to use transaction screen allows for quick searches for the inventory item being sold.  Customers can be either a generic "cash" customer or each customer is stored in the system and can be selected from a list each time they purchase items. This enables the tracking of important marketing and inventory data.  The “Complete Sales” screen allows for pertinent information regarding the money transaction to be stored.  System add-ons include integration with credit card/debit card/Tele-check processing, cash drawer integration  (for automatic opening), bar code and scanning systems and receipt printing.  The system can be stand-alone at a location through a LAN or set up to connect remotely to a central/corporate location through the Internet.

Standard UA Corporate Accounting does not have this functionality.

The first step of the POs system is for the new clerk to log in to the system so that all sales and transactions are accredited to him. Multiple clerks can be using the system at one location at one time.

Figure 1: This is the logon screen for the clerks. The clerk name and password, along with other information, is inputted and maintained in the clerk maintenance screen (figure 2).

Figure 2: This is the clerk maintenance screen where you can keep information regarding each clerk. The clerk password is established on this screen.

Figure 3: This is the transaction screen. When first entering this screen the clerk will choose the transaction type (sale, return, or exchange). When the transaction type is chosen the header across the top will change. To enter a customer the clerk can click the “new” button to enter a new customer (see figure 4). If the customer has already been entered then the clerk may hit the “search” button to search the existing customer database (see figures 5). The clerk may also simply type the customer name into the field on the top of the screen. To enter the part the clerk can either enter the code if he knows it or search for it. To search the clerk will decide whether or not search by code or description by clicking the appropriate button at the top of the line items. The clerk will then be able to search using the drop box on the line item or narrow the choices by typing some of the description in the line item. When the part is chosen the retail price will be pulled in automatically and then the clerk can enter a discount percentage for each individual line item. The net price will then show up and that net price will be multiplied by the quantity to give the amount. When the amounts are added that will be the subtotal. The clerk may then enter a discount percentage for the whole order, which will then give the order subtotal. The order subtotal gets tax added to it to give the final total. The clerk name at the bottom is automatically inputted from the clerk logon screen. When all line items have been entered the clerk will click the “complete sale” button to complete the sell (see figure 6).

Figure 4: This is where the clerk is sent when they click the “new” button on the transaction screen. The clerk will then enter the necessary information into this form.

Figure 5: This is the first of four different ways to search for an existing customer. The clerk can search by customer name, phone number, customer code (customer number), and by zip code. The above screen is searching by customer. When the clerk wishes to search by a different category then they click appropriate category and the place where it says “customer name” will change to the appropriate heading.

Figure 6: This is the complete sale screen that will appear when the clerk hits the “complete sale” button on the transaction screen. On this screen the clerk will check which payment method the customer is using. If the customer uses cash then the field 6 is enabled. If check is selected then fields 1 and 6 are enabled. If credit card is selected then fields 2-6 are enabled. And if ATM/Debit is selected then fields 2-6 are enabled. When the clerk enters the dollar amount into field 6 it is automatically carried over to the “tendered” field.

Figure 7: When the clerk clicks the "OK button on the completed sale screen this pop-up screen will come up asking if you would like to print a receipt.

Figure 9: When the clerk begins his closeout for the day this is the first screen that will come up. Here the clerk can count his drawer and enter the number of 100’s, 50’s, etc. The total for the whole drawer is then calculated automatically and then transferred to the next screen, the closeout function (see figure 10).

Figure 10: This is the closeout function for counting money at the end of the day. The cash in the drawer field is automatically entered from the calculations in figure 9. The clerk will count the money and enter the information in the appropriate fields so that the calculations can be carried out. The drawer and sales fields are automatically entered based on the transactions that the were entered into the system that day. The clerk can print the form when finished so that they have a hard copy of the information.

Figure 11: This is a sales report function. This function is a way for the clerk to see how much money he has brought in so far during his shift. All of the fields have information automatically entered so the clerk can quickly see the running total.

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